Information for Presenters
Registration
The presenter of the submission has to register to the conference by the deadline (12 June 2025). All other attending authors must register individually as well. Please make sure you have marked the right presenter for your submission in Conftool. The Early Bird discount also ends on 12 June 2025.
Register here: https://www.conftool.com/eosam2025
Registration fees: https://www.europeanoptics.org/pages/events/eosam-2025/registration/
Invited Speakers should have received their registration code by email. If not, please contact the organizing team at eosam[at]europeanoptics.org to request it.
EOSAM 2025 will be held onsite in Delft, The Netherlands, from 24-28 August 2025.
The schedule overview is available here: https://www.europeanoptics.org/pages/events/eosam-2025/program/schedule/
Oral Presentations
Length of oral presentations
The time slots within the schedule include time for questions. Presenters need to make sure not to go over the scheduled presentation time, in order to be able to manage and keep the scheduled times for other speeches within the session.
| Plenary presentations | 35 min presentation + 10 min for questions (45 minutes including Q&A) |
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25 min presentation + 5 min for questions (30 minutes including Q&A) |
| Contributed (Oral) Presentations | 12 min presentation + 3 min for questions (15 minutes including Q&A) |
Presentation format
Please bring your presentation on a USB mass storage, and include all video files (if any). File formats: ppt, pptx, or pdf.
For Mac users
To make sure your presentation is displayed correctly, please bring your presentation as a PDF file with fonts embedded or test your presentation on a Windows-based computer before the conference.
Technical equipment
Technical equipment (presentation computer, video projector) will be available on-site. It is not possible to use your personal laptop! If you need sound for your presentation, be sure to let us know well in advance.
Poster presentations
Length of poster presentations
Both poster sessions (two sessions) are 1 hour in length.
Poster session times:
Tuesday, 26/Aug/2025, 13:00 - 14:00
Wednesday, 27/Aug/2025, 13:00 - 14:00
Print your poster in advance for the conference. Poster set-up and removal are the responsibility of the authors. Any posters left on the poster boards at the end of Thursday will be discarded. Poster numbers will be displayed on the poster boards to show authors where to place their posters.
Required poster size: Posters should be printed in the size of DIN A0 (841 x 1189 mm) in a portrait format (no landscape format). Tape will be provided by the organizer.
Health policies
Make sure to come onsite feeling well. Precautions should be taken by each participant to enable a safe conference for all. The conference organizers follow the policies of the authorities and the venue.
Information / Receipts / Confirmation of attendance
Attendees requiring a payment receipt or confirmation of attendance may obtain these documents after the conference by email from the EOS office: eosam@europeanoptics.org.
Proceedings
All accepted, presented abstracts, where the author chose YES for the proceedings during the submission process in ConfTool, will be added to the online, open access proceedings, published with EDP Sciences, in the Web of conferences, with DOI and indexation to CrossRef®, and added in the printed version of proceedings, published by Curran Associates. See the online proceedings from EOSAM 2024.
Extended publication in JEOS-RP
After the conference, we offer you an opportunity to submit an extended article about the results you present at the conference. These articles will be gathered in the EOSAM 2025 topical issue of the EOS open-access peer-reviewed journal: the Journal of the European Optical Society - Rapid Publications, JEOS-RP. In addition to the Proceedings, this is an excellent opportunity for the authors to reach an even wider audience by publishing in this Special Issue.
JEOS-RP is a prompt, open-access, high-quality publication with peer-reviewing, published by EDP Sciences. The mean time to First Online with DOI is 70 days. The Editorial Board members are all leading, active scholars. You can find more details about the Journal here: https://jeos.edpsciences.org
To be eligible for publication, your submission should add significant value to the published conference proceedings. It will be subject to the normal standards and peer-review processes of the journal.
All authors receive a significant discount on the publication fees. For more information, visit our website.