Basic information 


Post-deadline submission is now open until 15 August! 


Submissions are accepted for poster presentations, for all Topical meetings and Focused sessions. Submissions are reviewed as soon as possible after receiving them.


Each topical meeting has its own program committee and chairs who will review the submissions.

Authors have the opportunity of publishing their abstracts, once accepted, free of charge, in a conference proceedings volume. This must be specified at the submission stage. The proceedings will be published in open access, with a DOI number assigned to each article.

In addition, the EOS provides the possibility to publish a revised/extended version of your proceedings manuscript in the special issue on 
EOSAM 2024
, published in the open-access Journal of the European Optical Society, JEOS-RP, with lowered publication fees. 

Best student presentations will be awarded.



Submission guidelines

Please follow these guidelines when submitting your abstract. Submissions not following the template or guidelines will be rejected.


1) Submission Template

The abstract should be formatted according to the template provided (either LaTex or MS Word). 
Submit the abstract as one camera-ready PDF file: 2-pages, A4 paper size, 2-columns, written in English. Please do not include links in your pdf.

LaTeX2e template 

Download Macropackage in LaTeX2e (146.54 KB)

Microsoft Word template 

Download Word template for abstracts (33.08 KB).   


2) How to submit via Conftool

  • Submit here:
  • Select the correct topical meeting ("TOM") or session in the submission phase. Double-check your choice.
  • Choose preference for either oral or poster presentation (submission format).
  • Select presenting author (this name will be added to the program). If no name is selected, the submitting author will be listed as the presenter by default.
  • Choose "student presentation" if, and only if, the presenting author is a student. All presentations by students will be considered for the best student presentation award.
  • Upload your 2-page abstract as a camera-ready pdf-file.
  • If you wish to publish your abstract in the proceedings volume, after the conference, select “YES” to the question “I want to publish my abstract in the proceedings volume”. By doing so, you give the permission for the organizer to sign this license form on your behalf. 

3) Other guidelines

More information on

Please note that your article might be checked in a plagiarism tool and that any ethical misconduct will be considered very seriously. Please make sure that all co-authors are aware of being listed in the paper and they have contributed to the work.



If the corresponding author decides to submit his/her abstract to the proceedings volume (“YES” to the question during the submission process), the final (accepted) version of the abstract will be published online, in open access, in EPJ Web of Conferences (, edited by EDP Sciences. Each article will be assigned a DOI number and will be referenced via CrossRef®. A printed version of the proceedings volume will be made by Curran Association after publication. See the online proceedings from EOSAM 2023.

  • The author gives permission for the organizers to sign the license form on their behalf. 
  • The 2-Page pdf abstract must follow the publishing guidelines and templates mentioned above, otherwise, it will not be included in the proceedings.
  • Be careful, no extra corrections will be made after publication!
  • Extra care should be taken when preparing the authors and reference lists: 
  • The references of your publication will be linked to their original source via CrossRef ONLY IF the references are correctly presented.
  • The corresponding author is responsible for ensuring that the abstract is created according to the template and guidelines provided.

Please note: 

Once a paper is published online, the Publisher will be unable to replace a PDF file by another one, neither add a correction directly in the published PDF file. According to the standard ethical practices in scientific publishing, any correction post-publication will require to publish an erratum/corrigendum.

Any correction or erratum post-publication will be charged 300€ (Euros) per article except if the error is on the part of the Publisher.


Extended publication in JEOS-RP

After the conference, we offer you an opportunity to publish a revised/extended version of your proceedings manuscript in the special issue on 
EOSAM 2024, published in the open-access Journal of the European Optical Society, JEOS-RP

In addition to the Proceedings, the authors have an excellent opportunity to reach an even wider audience through publishing extended versions in this Special Issue.