Oral and poster submissons

EOSAM includes several topical meetings and special sessions, for which 2-page abstracts are welcomed prior to the meeting.
Submissions are welcomed for both oral and poster presentations.

The topics are listed on each topical meeting site. Each topical meeting has their own program committee and chairs who will review the submissions.



Submission opens 

Tuesday, 03 December, 2019   

Submission closes

Thursday, 26 March, 2020

Informing authors about acceptance

Thursday, 30 April, 2020

Speaker registration deadline

Thursday, 28 May, 2020

Program published

Friday, 26 June, 2020


SUBMIT: [Link provided soon]

Submission Guidelines

  • Abstracts are submitted online via Conftool [Link provided soon]
  • Authors are requested to submit a two-page abstract, which is formatted according to the Submission Guidelines.
  • Indicate the preference format of your presentation (oral/poster) in the submission procedure in Conftool.
  • Companies are offered an option to submit an industrial poster for increased visibility
  • All accepted and presented contributions (oral or poster) are to be published on the EOSAM proceedings, published with EDP Sciences, in the Web of conferences. The Authors retain the copyright of their abstracts.
  • At least one author is requested to register for the meeting.

All 2-page abstracts submitted and presented at the conference will be added to the proceedings, published with EDP Sciences. The proceedings are indexed in main databases and are available online after the conference. The publication is included in the registration fee.


Please follow the procedure described below:


1) Template

The abstract should be formatted according to the template provided (2-pages, A4 paper size, 2-columns).

[Template provided soon]



2) Publication right form

Download and sign the publication right form. 

[Form to be provided soon]


When submitting your 2-page abstract to Conftool, submit also this signed form. This form is needed in order to finalize the submission.


3) Important when submitting

  • Select the correct topical meeting ("TOM") in the submission phase (13 different TOMs to choose from)
  • The abstract should be written in English
  • Make sure the file is a camera-ready PDF. Follow carefully  the Pdf guidelines (301.52 KB).


  • Extra care should be  taken  when  preparing the  authors  and reference  lists. The online references within the proceedings will be linked to their original source, via CrossRef, ONLY IF the references are correctly presented. The submitting author is responsible for ensuring the abstract is created according to the template and guidelines provided.

Be careful, no extra corrections will be made after publication! You must carefully check your article, including:

  • authors’ names
  • initials
  • authors
  • affiliations  
  • references

(which are the most common mistakes).


4) Before  submitting the camera-ready  PDF  file,

  • Please  check  the quality  of  the final  PDF  document at http://pdf-analyser.edpsciences.org/
  • Remember that:
    • Fonts must be embedded in all PDF files
    • The quality of the digital images should be at least 300 dpi


5) Submit: [Link provided soon]


Reuse  data

Conference  papers  may  be  updated,  or  enhanced,  for  further  publication  as  a  regular journal article, including submission to journals not published by EDP Sciences. Journal articles derived from work previously published in conference proceedings must contain a substantial amount of new or previously unpublished results. Articles published in Web of Conferences can be uploaded on repository sites (like arXiv) provided the authors cite  the  source  or, if  not  published  yet, they add a  note stating that the article is  under consideration with Web of Conferences.



The copyright is retained by the author(s) under the Creative Commons Attribution license, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.

Authors grant EDP Sciences a license to publish their article and identify EDP Sciences as the original publisher. They also grant any third party the right to use, distribute and reproduce the article in any medium, provided the original work is properly cited.

Download the Publication right form [Link provided soon]. (Within the submission process in Conftool you will be asked to download a signed form with your 2-page abstract).



Paper Publication in JEOS:RP

Presenters at EOSAM are kindly invited to consider the submission of a manuscript of their research to the EOS open-access on-line journal JEOS: RP (Journal of the European Optical Society, Rapid Publications, jeos.springeropen.com).

Publication fee: 900 EUR for EOS Members, 1650 EUR Non-members (Possible changes may occur on fees for 2020)

JEOS:RP publishes articles about recent scientific research and technological innovation as well as review papers about a topic in science or innovation from the recent past. A contribution should be original and will be subjected to the journal’s standard anonymous peer review process for scientific quality.