Exhibition policies

For companies registering for the EOSAM 2021 exhibition

The European Optical Society Annual meeting (EOSAM) is a major international scientific conference with an exhibition, held 13 - 17 September 2021 in Rome, Italy.

EOSAM was established specifically to provide a platform for experts in the field of optics and photonics, bringing forth new research results, the state of the art, and bridging the gap between research, education, and industry. Each year, over 400 attendees join EOSAM, including top researchers, key leaders, students and industry experts, and in 2021 the attendee amount should be closer to 500 attendees. Finally starting to be over the pandemic, people are eager to meet and hear about novel research results presented from the widest range of optics and photonics fields. According to the feedback received from the EOSAM attendees, 99% would attend again and suggest colleagues to also join.

The venue is changed yearly, moving around Europe and visiting different photonics hubs. 2022 Venue should be published at EOSAM 2021, and we welcome all companies to join the event also in 2022. Pre-bookings can be made with the EOS staff.



Registration for EOSAM 2021 is done by registering in Conftool (link to be provided). The registration is binding and registered companies are liable for all booth arrangement costs after the full registration.


By registering, company accepts the terms and conditions of the exhibition.


  • REGISTRATION ORDER: Registering companies are listed in first-come-first served order. This order will be used when selecting booth places in the Exhibition. So the first to register get to select booth place first. Platinum, Gold, and Silver sponsors have first choice, respectively.
  • COMPANY RESPONSIBILITIES: Companies are responsible for arranging their flights, accommodation, parcel shipments and possible insurance, taking care of timetables, and providing EOS the necessary information and materials (logos, extra graphics, texts) regarding the exhibition structure arrangements.
  • EOS RESPONSIBILITIES: EOS is responsible of all the exhibition communications and arrangements before and during the EOSAM. The invoicing for the exhibition is done through the European Optical Society Oy, a Finnish company fully owned by the EOS.
  • CANCELLATION: Registration for EOSAM exhibition is binding. If a company would like to cancel its registration they are liable for all the costs occurred i.e. from exhibition space, booth, structure or other related arrangements. Cancellation fees may apply. If EOS for some unforseen reason should need to cancel the event, the registration fees are refunded.