Information for Presenters
Registration
The presenter of the submission has to register to the conference by the deadline (15 June 2026). All other attending authors must register individually as well. Please make sure you have marked the right presenter for your submission in Conftool. The Early Bird discount also ends on 15 June 2026.
Register here: Link will be shared later.
Registration fees: Published in 2026.
Invited Speakers should have received their registration code by email. If not, please contact the organizing team at eosam[at]europeanoptics.org to request it.
EOSAM 2026 will be held onsite in Tampere, Finland, from 24-28 August 2026.
Oral Presentations
Length of oral presentations
The time slots within the schedule include time for questions. Presenters need to make sure not to go over the scheduled presentation time, in order to be able to manage and keep the scheduled times for other speeches within the session.
| Plenary presentations | 35 min presentation + 10 min for questions (45 minutes including Q&A) |
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25 min presentation + 5 min for questions (30 minutes including Q&A) |
| Contributed (Oral) Presentations | 12 min presentation + 3 min for questions (15 minutes including Q&A) |
Presentation format
Please bring your presentation on a USB mass storage, and include all video files (if any). File formats: ppt, pptx, or pdf.
For Mac users
To make sure your presentation is displayed correctly, please bring your presentation as a PDF file with fonts embedded or test your presentation on a Windows-based computer before the conference.
Technical equipment
Technical equipment (presentation computer, video projector) will be available on-site. If you need sound for your presentation, be sure to let us know well in advance.
Poster presentations
Length of poster presentations
Both poster sessions (two sessions) are 1 hour in length.
Poster session times:
Tuesday, 25/Aug/2025, 13:00 - 14:00
Wednesday, 26/Aug/2025, 13:00 - 14:00
Print your poster in advance for the conference. Poster set-up and removal are the responsibility of the authors. Any posters left on the poster boards at the end of Thursday will be discarded. Poster numbers will be displayed on the poster boards to show authors where to place their posters.
Please use a light paper material for your poster to ensure easy mounting and compatibility with the poster boards.
Required poster size: Posters should be printed in the size of DIN A0 (841 x 1189 mm) in a portrait format (no landscape format). Thumbtack/pin will be provided by the organizer.
Poster Set-up and Removal:
- "POSTER SESSION 1" presenters may put up their posters on Monday from 12:00 and must remove them by the end of the day on Tuesday. Any posters left on the poster boards at the end of Tuesday will be discarded.
- "POSTER SESSION 2" presenters may put up their posters on Wednesday morning and should remove them at the end of the conference on Thursday. Any posters left on the poster boards at the end of Thursday will be discarded.
Health policies
Make sure to come onsite feeling well. Precautions should be taken by each participant to enable a safe conference for all. The conference organizers follow the policies of the authorities and the venue.
Information / Receipts / Confirmation of attendance
Attendees requiring a payment receipt or confirmation of attendance may obtain these documents after the conference by email from the EOS office: eosam@europeanoptics.org.
Proceedings
All accepted, presented abstracts, where the author chose YES for the proceedings during the submission process in ConfTool, will be added to the online, open access proceedings, published with EDP Sciences, in the Web of conferences, with DOI and indexation to CrossRef®, and added in the printed version of proceedings, published by Curran Associates. See the online proceedings from EOSAM 2024.