Information for Presenters

Registration

The presenter of the submission has to register to the conference by the deadline (15 June 2026). All other attending authors must register individually as well. Please make sure you have marked the right presenter for your submission in Conftool. The Early Bird discount also ends on 15 June 2026.

Register here: https://www.conftool.com/eosam2026

Registration fees: https://www.europeanoptics.org/pages/events/eosam-2026/registration/

Invited Speakers should have received their registration code by email. If not, please contact the organizing team at eosam[at]europeanoptics.org to request it.
 

EOSAM 2026 will be held onsite in Tampere, Finland, from 24-28 August 2026.

Venue and how to get there

Accommodation

Please Note: EOSAM is not affiliated with any travel agencies (such as Gulliver’s Travel, Global Travel Team or Explore Era Reservation Team), and we do not authorize any third parties to contact participants on our behalf. If you are contacted by such organizations, please disregard their messages and do not share any personal or payment information.

Oral Presentations

Length of oral presentations

The time slots within the schedule include time for questions. Presenters need to make sure not to go over the scheduled presentation time, in order to be able to manage and keep the scheduled times for other speeches within the session.

Presentation format

Personal laptops cannot be used. Please bring your presentation on a USB mass storage, and include all video files (if any). File formats: ppt, pptx, or pdf.

For Mac users

To make sure your presentation is displayed correctly, please bring your presentation as a PDF file with fonts embedded or test your presentation on a Windows-based computer before the conference.

Technical equipment

Technical equipment (presentation computer, video projector) will be available on-site. If you need sound for your presentation, be sure to check this with us well in advance (not all rooms have audio equipment).

Poster presentations

Length of poster presentations

Both poster sessions (two sessions) are 1 hour in length. Each day will feature a unique set of posters. Posters displayed on Wednesday will not be repeated on Thursday.

Poster session times:

Wednesday, 26/Aug/2025, 13:30 - 14:30

Thursday, 27/Aug/2025, 13:30 - 14:30

Print your poster in advance for the conference. Poster set-up and removal are the responsibility of the authors. Any posters left on the poster boards at the end of Wednesday and Thursday will be discarded. Poster numbers will be displayed on the poster boards to show authors where to place their posters.

Please use a light paper material for your poster to ensure easy mounting and compatibility with the poster boards.

Required poster size: Posters should be printed in the size of DIN A0 (841 x 1189 mm) in a portrait format (no landscape format). Thumbtack/pin/tape will be provided by the organizer.

Poster Set-up and Removal:

• "POSTER SESSION 1" presenters may put up their posters on Wednesday morning and must remove them by the end of the day. Any posters left on the poster boards at the end of the day will be discarded.
• "POSTER SESSION 2" presenters may put up their posters on Thursday morning and should remove them by the end of the day. Any posters left on the poster boards at the end of the day will be discarded.

Health policies

Make sure to come onsite feeling well. Precautions should be taken by each participant to enable a safe conference for all. The conference organizers follow the policies of the authorities and the venue.

Information / Receipts / Confirmation of attendance

Attendees requiring a payment receipt or confirmation of attendance may obtain these documents after the conference by email from the EOS office: eosam@europeanoptics.org.

Proceedings

All accepted, presented abstracts, where the author chose YES for the proceedings during the submission process in ConfTool, will be added to the online, open access proceedings, published with EDP Sciences, in the Web of conferences, with DOI and indexation to CrossRef®, and added in the printed version of proceedings, published by Curran Associates. See the online proceedings from EOSAM 2025.

Extended publication in JEOS-RP: EOSAM 2026 Topical Issue

After the conference, we offer you an opportunity to submit an extended article about the results you present at the conference. These articles will be gathered in the EOSAM 2026 Topical Issue of the EOS open-access peer-reviewed journal: the Journal of the European Optical Society - Rapid Publications, JEOS-RP. In addition to the Proceedings, this is an excellent opportunity for the authors to reach an even wider audience by publishing in this Special Issue.

JEOS-RP is a prompt, open-access, high-quality publication with peer-reviewing, published by EDP Sciences. The mean time to First Online with DOI is 70 days. The Editorial Board members are all leading, active scholars. You can find more details about the Journal here: https://jeos.edpsciences.org

To be eligible for publication, your submission should add significant value to the published conference proceedings. It will be subject to the normal standards and peer-review processes of the journal.

All authors receive a significant discount on the publication fees. 

For more information, visit the EOSAM Topical Issue 2026 website.