Submission Guidelines



Abstract submission deadline has been extended until 22 April for both conferences:


Manufacturing, Tolerancing and Testing of Optical Systems


  • Abstracts are submitted online via Conftool
  • Authors are requested to submit a two-page abstract, which is formatted according to the Submission Guidelines.
  • Indicate the preference format of your presentation (oral/poster) in the submission procedure in Conftool.
  • Companies are offered an option to submit an industrial poster for increased visibility
  • All accepted and presented contributions (oral or poster) are to be published on the EOS Optical Technologies proceedings published with EDP Sciences, in the Web of conferences. The Authors retain the copyright of their abstracts.
  • At least one author is requested to register for the meeting.


All 2-page abstracts submitted and presented at the conference will be added to the proceedings, published with EDP Sciences. The proceedings are indexed in main databases and are available online after the conference. The publication is included in the registration fee.

Please follow the procedure described below:


1) Template

The abstract should be formatted according to the template provided (2-pages, A4 paper size, 2-columns).

Download the template:


LaTeX2e guidelines

The macropackage in LaTeX2e, designed for Web of Conferences, is available via anonymous ftp from the ftp server:


Microsoft Word guidelines

Word template for abstracts Word template for abstracts (33.08 KB).  


2) Publication right form

Download and sign the publication right form. 

Fill electronically:Publication right form eos optical technologies 1Publication right form eos optical technologies 1 (180.43 KB)
Fill manually: Publication right formPublication right form (168.7 KB)

When submitting your 2-page abstract to Conftool, submit also this signed form. This form is needed in order to finalize the submission.


3) Important when submitting

  • Select the correct conference in the submission phase (e.g. "Optofluidics")
  • The abstract should be written in English
  • Make sure the file is a camera-ready PDF. Follow carefully  the Pdf guidelinesPdf guidelines (301.52 KB).
  • Extra care should be  taken  when  preparing the  authors  and reference  lists. The online references within the proceedings will be linked to their original source, via CrossRef, ONLY IF the references are correctly presented. The submitting author is responsible for ensuring the abstract is created according to the template and guidelines provided.
  • Be careful, no extra corrections will be made after publication! You must carefully check your article, including:
    • authors’ names
    • initials
    • authors
    • affiliations  
    • references

(which are the most common mistakes).


4) Before  submitting the camera-ready  PDF  file,

  • Please  check  the quality  of  the final  PDF  document at
  • Remember that:
    • Fonts must be embedded in all PDF files
    • The quality of the digital images should be at least 300 dpi


5) Submit:


Reuse  data

Conference  papers  may  be  updated,  or  enhanced,  for  further  publication  as  a  regular journal article, including submission to journals not published by EDP Sciences. Journal articles derived from work previously published in conference proceedings must contain a substantial amount of new or previously unpublished results. Articles published in Web of Conferences can be uploaded on repository sites (like arXiv) provided the authors cite  the  source  or, if  not  published  yet, they add a  note stating that the article is  under consideration with Web of Conferences.



The copyright is retained by the author(s) under the Creative Commons Attribution license, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.

Authors grant EDP Sciences a license to publish their article and identify EDP Sciences as the original publisher. They also grant any third party the right to use, distribute and reproduce the article in any medium, provided the original work is properly cited.

Download the Publication right form. (Within the submission process in Conftool you will be asked to download a signed form with your 2-page abstract).



Paper Publication in JEOS:RP

Presenters at EOS Optical Technologies are kindly invited to consider the submission of a manuscript of their research to the EOS open-access on-line journal JEOS: RP (Journal of the European Optical Society, Rapid Publications,

Publication fee: 900 EUR for EOS Members, 1450 EUR Non-members

JEOS:RP publishes articles about recent scientific research and technological innovation as well as review papers about a topic in science or innovation from the recent past. A contribution should be original and will be subjected to the journal’s standard anonymous peer review process for scientific quality.